Most grant work isn't writing. It's everything else.
FundMesa handles the deadlines, budgets, reporting, and compliance that fill your week.
The demo is the real app, loaded with sample data. No signup. One click.
The writing is one part. We handle the rest.
Most grant administrators spend more time on operational work — research, relationships, project management, compliance — than on writing. FundMesa is built for the operational side.
Research
Funder records you keep coming back to.
Every funder gets a profile: contact history, 990 data, past awards, application notes. Looking for new funders? The optional Find funding add-on ranks matching funders for you from IRS 990 giving data, lists open federal, California and foundation grants, and saves your picks to the same pipeline.
Relationships
Built for the whole team, not just the grant writer.
Comments and @-mentions on every grant. Activity timelines so nobody asks "what did we send them last year?" Everyone sees every grant; budget dollars stay with coordinators, owners, the grant's lead, and anyone you give access, and salaries are a separate permission.
Project management
The dashboard grant teams asked us for.
Everything due in the next 30 days, color-coded by urgency, visible to the whole team. Automatic reminders that go out whether you remember to check the app or not, and a notification history for anything you missed. Saved views, shared with your team.
Compliance
Track spenddowns, reporting, and deliverables in one place.
Budget vs. actuals with imported expenses, or connect QuickBooks Online yourself and pull actuals straight from your books. Reimbursement requests tracked from draft to paid. Reporting schedules that set up every period and due date in one step. A funder report for each period as a PDF or CSV. CSV exports for budgets, expenses, reimbursements, service units, effort certifications and metrics. Audit log export when a funder asks. Compliance report on demand.
Built for the everything else.
The deadline list, up close.
Everything due in the next 30 days, color-coded by urgency, visible to the whole team.
And this is budget vs. actuals.
Budget vs. actuals by category, with spend-down against the grant period — on the grant's own page.
Track every funder commitment from award letter to final report.
Deliverables, due dates, status, owner. No more "wait, did we send them the Q3 update?"
Flexible like a spreadsheet. Stable like real software.
Most nonprofits stay on spreadsheets longer than they should because spreadsheets are flexible. Every grantmaker asks for something different, and a spreadsheet lets you bend the columns to match. The problem is everything else — the formulas that break when a new staff member touches them, the deadlines that live in one person's Outlook calendar, the rebuilds every six months when someone has the "original idea" that the org needs a grant tracker.
FundMesa keeps the flexibility. Five custom field types per entity, your own tags, saved views you share with your team, JSONB-backed custom fields so a funder's weird requirement doesn't require a schema migration.
It just doesn't break when someone goes on vacation.
And when someone moves on, one click downloads a handoff packet: a single PDF with the grant's key terms, contacts, schedule, budget status and open items for whoever picks it up next.
AI that does the admin work. Not AI that writes your story.
Grant administrators told us what they want AI for, and it isn't writing the funder narrative. It's the clerical work that eats their week — reading the 47-page RFP, pulling deadlines out of award letters, extracting deliverables from contracts, summarizing long compliance documents. The boring stuff.
We don't write the proposal story you tell funders. Funders are increasingly skeptical of AI-written proposals, and your voice is the thing that wins the grant. We handle everything that comes before and after the writing.
- RFP intake → draft grant record with deadlines, eligibility, budget caps
- Award letter → budget lines and reporting deadlines extracted
- Contract intake → deliverables and reporting dates pulled out
- Deadline scanning from an attachment (PDF, Word .docx, image or text file)
- Eligibility checker against your org profile
- A first draft of a reporting-period narrative from your logged metrics and notes (you edit every word)
Every AI extraction is reviewed before it's saved. Every output is auditable.
Built with real nonprofits, not in a demo environment.
FundMesa is built alongside grant administrators using it in production — running real grants, real deadlines, real reporting. Not a sandbox with sample data.
Free tools for grant teams
No signup, no email.
See how we compare.
Honest side-by-side with Instrumentl, Grantable, and your current spreadsheet.